The Staffing Software That Helps You
Make More Placements

With a robust and organized database at your fingertips. Mindscope staffing software empowers temporary staffing agencies to place quality candidates faster than the competition.

Parse to Mindscope from anywhere on the web

  • Shaazam, our Google Chrome add-on takes 5 min to install
  • Instantly parse information into database from your favourite online candidate source
  • New candidate profile appears as a tab for review
Shazaam is a Google Chrome plug-in created by Mindscope. Shazaam parses information from websites like Linkedin so you can easily save candidate profiles to your Mindscope database.

Minimize data entry with the world’s best parsing engine

  • Mindscope’s DaXtra integration offers extremely accurate multi-lingual parsing
  • Parse up to 5000 resumes (CVs) or job orders through your email, a CSV file, a job board or webpage
  • Automatic duplicate checker maintains a clean database
Mindscope integrates with DaXtra to ensure that we offer extremely accurate multi-lingual parsing for our recruitment software.

Stay connected with modern communication tools

  • Sync all incoming and outgoing correspondence in the proper candidate and/or client record
  • Save templates and send bulk emails with Mindscope, and our Mailchimp integration
  • Send and receive text messages, and recruit on-the-go with our mobile site
  • Streamline phone calls using Mindscope’s various VoIP integrations
Mindscope recruitment software users have plenty of text messaging options to choose from to communicate with candidates and clients.

Reliably search, store and organize records

  • Find exactly what you’re looking for with basic keyword to advanced search capabilities
  • Save historical searches for future use
  • Store candidates, clients and job orders with all of their document and communication history
  • Create “hot lists” to easily segment desired records
Search for records and candidate profiles with our basic and advanced search options.

Focus on areas of improvement with data backed recruitment

  • Make the most of your data with powerful reports
  • Choose from a selection of canned reports, or create your own
  • Check your dashboard for useful real-time insights
Get important insight from the reports offered in Mindscope. You can also create your own reports wit our recruitment software.

Set task reminders, notifications and automations

  • Never miss a beat with Mindscope’s personal and companywide task manager
  • Schedule activities related to candidates, clients and job orders
  • Take notes and schedule follow-ups in one easy click
  • Phone calls, interviews and other activities are recorded in all associated records
Take notes and set notifications with our recruitment software to remind you of important events such as meetings, interviews and phone calls.

Easily schedule shifts and approve candidate timesheets

  • Schedule candidates, with uncovered shifts displayed in red
  • Allow clients to view and approve hours via client portal
  • Enter, maintain and approve timesheets within Mindscope
  • Use the TimeTrack app so employees can clock-in/out via their mobile app then have hours flow directly to Mindscope.
Scheduling shifts and viewing and approving timesheets can be easily done within Mindscope.

Quickly check whether candidates meet requirements

  • Create and save internal questionnaires and checklists
  • Specify each question type, such as data field, multiple choice or free text
  • Custom questionnaires are searchable and saved in candidate records
  • Kenexa PROVEIT! integration allows you to send online assessment tests
You can create questionnaires and checklists and save them for future use with Mindscopes recruitment software.

Access all of your back office needs through the Mindscope system

  • We offer leading payroll and billing options with Quickbooks, ADP and Great Plains
  • Automatically track all transactions between Mindscope and third-party systems
  • Synchronize candidates approved timesheets from your staffing and recruitment software
Mindscope's recruitment software offers a number of leading payroll and billing integrations.

Impress clients with branded invoices

  • Generate, populate and track invoices using Mindscope
  • Send invoices to the right contacts without ever leaving your recruitment system
  • Invoicing can also be managed via Mindscope’s Quickbooks integration
Mindscope users can send invoices right from the software.

Leverage your website network and attract top talent

  • Our custom web integrations offer leading user experiences that look just like your corporate site
  • Allow candidates to easily auto-fill applications, and request job notifications
  • Includes a job search and results page, job details, candidate application form and return application form for users who have already submitted details
Mindscope offers custom web integrations which includes building a job search and results page for your corporate website.

Allow candidates and clients to enter and access pertinent information

  • Branded custom designed portals are incorporated into your website
  • Clients can be given access to preview blind resumes, approve timesheets, and/or enter job orders
  • Candidates can populate your database with their resume (CV) and availability, then return to the portal anytime to update their profile, submit timecards and apply for jobs
We can build you custom-designed portals that are incorporated into your website.

Let AI help find the best match for the job!

  • Candidate match list is automatically generated when a new job order is entered
  • Find a list of candidates whose skills match a job, or list of jobs that best match a candidate
  • Match lists connect with our leading pipeline management tool, so you can quickly make placements
Find exactly what you’re looking for within Mindscope.

Ensure legal compliancy and keep your business secure

  • Credentialing table enables you to track licenses, certificates and accreditations
  • Easily access important information to ensure you’re staffing fully-licensed employees
  • Set up your system to automatically remind candidates when it’s time to renew their licenses
See important information such as which employees are fully licensed, and which ones need to renew their licences.

A streamlined pipeline at your fingertips

  • Pipeline management widget displays candidate, client and job order pipelines, tailored by particular filters
  • When pipeline status changes are made, updates are reflected throughout the system
  • Accurately record all notes and communications, while easily moving candidates through pipeline stages
Every time you make an update in the pipeline widget, the changes are reflected throughout Mindscope ATS software

Never lose a document

  • Automatic form population allows you to auto-fill forms with important information
  • Attach documents and pictures to desired records
  • Access documents via your Mindscope database using any device with an internet connection
  • You can use this feature to store historical resumes, cover letters, reference checks, scanned items and much more
Mindscope users can attach and access documents like pictures to their desired records.

Save time with intuitive automation tools

  • Send a placement summary email with a PDF attachment outlining details of the filled job order
  • Select recipients, create an alert message, and determine when to send a notification
Create automatic alert messages so you can save time

Link to VMS and never miss a job!

  • Mindscope integrates with FYRE to offer a seamless Vendor Management System (VMS) link
  • Allow job orders from various VMS outlets to flow directly into your job order module, so you can start working on them right away
Mindscope integrates with FYRE.

Edit resumes (CVs) and save templates within Mindscope

  • Create modified resumes (CVs) using information already stored in candidate records
  • Without leaving your ATS system, convert resume (CV) files into editable Word documents to remove contact info, add logo, and more
  • Save and re-use templates
You can edit and modify candidate resumes (CVs) within Mindscope.

Close more deals with Mindscope’s recruitment CRM

  • Take notes and schedule follow-ups with potential clients
  • Activate successful leads into ready-to-use job orders
  • Track open opportunities, each sales reps activities, outstanding follow-up tasks, and makes sales forecasts
Track open opportunities and what each sales reps activities are in the Mindscope recruiting CRM

Ensure you reach candidates before the competition

  • Mindscope’s global search allows you to source and parse from over 100 resume databases
  • Source quality candidates from either a single job board, or all of them at once, including Linkedin, Monster, Career Builder, Indeed and many more
  • Seamlessly import up to 100 candidate resumes at a time, and let your system check for duplicates
Search for candidates on multiple job boards such as LinkedIn, Indeed, Monster and more.

Engage top talent with seamlessly posted job orders

  • Save time by cloning and editing an existing job order
  • From within Mindscope, post a job directly to all leading job boards
  • Post to your website, with the added ability for multi-lingual applications
  • Using Mindscope’s social media integrations, post to your social networks and enable candidates to apply via your company’s Facebook page
Post your job to various social media sites at once within Mindscope.

Parse to Mindscope from anywhere on the web

  • Shaazam, our Google Chrome add-on takes 5 min to install
  • Instantly parse information into database from your favourite online candidate source
  • New candidate profile appears as a tab for review

Minimize data entry with the world’s best parsing engine

  • Mindscope’s DaXtra integration offers extremely accurate multi-lingual parsing
  • Parse up to 5000 resumes (CVs) or job orders through your email, a CSV file, a job board or webpage
  • Automatic duplicate checker maintains a clean database

Stay connected with modern communication tools

  • Sync all incoming and outgoing correspondence in the proper candidate and/or client record
  • Save templates and send bulk emails with Mindscope, and our Mailchimp integration
  • Send and receive text messages, and recruit on-the-go with our mobile site
  • Streamline phone calls using Mindscope’s various VoIP integrations

Reliably search, store and organize records

  • Find exactly what you’re looking for with basic keyword to advanced search capabilities
  • Save historical searches for future use
  • Store candidates, clients and job orders with all of their document and communication history
  • Create “hot lists” to easily segment desired records

Focus on areas of improvement with data backed recruitment

  • Make the most of your data with powerful reports
  • Choose from a selection of canned reports, or create your own
  • Check your dashboard for useful real-time insights

Set task reminders, notifications and automations

  • Never miss a beat with Mindscope’s personal and companywide task manager
  • Schedule activities related to candidates, clients and job orders
  • Take notes and schedule follow-ups in one easy click
  • Phone calls, interviews and other activities are recorded in all associated records

Easily schedule shifts and approve candidate timesheets

  • Schedule candidates, with uncovered shifts displayed in red
  • Allow clients to view and approve hours via client portal
  • Enter, maintain and approve timesheets within Mindscope
  • Use the TimeTrack app so employees can clock-in/out via their mobile app then have hours flow directly to Mindscope.

Quickly check whether candidates meet requirements

  • Create and save internal questionnaires and checklists
  • Specify each question type, such as data field, multiple choice or free text
  • Custom questionnaires are searchable and saved in candidate records
  • Kenexa PROVEIT! integration allows you to send online assessment tests

Access all of your back office needs through the Mindscope system

  • We offer leading payroll and billing options with Quickbooks, ADP and Great Plains
  • Automatically track all transactions between Mindscope and third-party systems
  • Synchronize candidates approved timesheets from your staffing and recruitment software

Impress clients with branded invoices

  • Generate, populate and track invoices using Mindscope
  • Send invoices to the right contacts without ever leaving your recruitment system
  • Invoicing can also be managed via Mindscope’s Quickbooks integration

Leverage your website network and attract top talent

  • Our custom web integrations offer leading user experiences that look just like your corporate site
  • Allow candidates to easily auto-fill applications, and request job notifications
  • Includes a job search and results page, job details, candidate application form and return application form for users who have already submitted details

Allow candidates and clients to enter and access pertinent information

  • Branded custom designed portals are incorporated into your website
  • Clients can be given access to preview blind resumes, approve timesheets, and/or enter job orders
  • Candidates can populate your database with their resume (CV) and availability, then return to the portal anytime to update their profile, submit timecards and apply for jobs

Let AI help find the best match for the job!

  • Candidate match list is automatically generated when a new job order is entered
  • Find a list of candidates whose skills match a job, or list of jobs that best match a candidate
  • Match lists connect with our leading pipeline management tool, so you can quickly make placements

Ensure legal compliancy and keep your business secure

  • Credentialing table enables you to track licenses, certificates and accreditations
  • Easily access important information to ensure you’re staffing fully-licensed employees
  • Set up your system to automatically remind candidates when it’s time to renew their licenses

A streamlined pipeline at your fingertips

  • Pipeline management widget displays candidate, client and job order pipelines, tailored by particular filters
  • When pipeline status changes are made, updates are reflected throughout the system
  • Accurately record all notes and communications, while easily moving candidates through pipeline stages

Never lose a document

  • Automatic form population allows you to auto-fill forms with important information
  • Attach documents and pictures to desired records
  • Access documents via your Mindscope database using any device with an internet connection
  • You can use this feature to store historical resumes, cover letters, reference checks, scanned items and much more

Save time with intuitive automation tools

  • Send a placement summary email with a PDF attachment outlining details of the filled job order
  • Select recipients, create an alert message, and determine when to send a notification

Link to VMS and never miss a job!

  • Mindscope integrates with FYRE to offer a seamless Vendor Management System (VMS) link
  • Allow job orders from various VMS outlets to flow directly into your job order module, so you can start working on them right away

Edit resumes (CVs) and save templates within Mindscope

  • Create modified resumes (CVs) using information already stored in candidate records
  • Without leaving your ATS system, convert resume (CV) files into editable Word documents to remove contact info, add logo, and more
  • Save and re-use templates

Close more deals with Mindscope’s recruitment CRM

  • Take notes and schedule follow-ups with potential clients
  • Activate successful leads into ready-to-use job orders
  • Track open opportunities, each sales reps activities, outstanding follow-up tasks, and makes sales forecasts

Ensure you reach candidates before the competition

  • Mindscope’s global search allows you to source and parse from over 100 resume databases
  • Source quality candidates from either a single job board, or all of them at once, including Linkedin, Monster, Career Builder, Indeed and many more
  • Seamlessly import up to 100 candidate resumes at a time, and let your system check for duplicates

Engage top talent with seamlessly posted job orders

  • Save time by cloning and editing an existing job order
  • From within Mindscope, post a job directly to all leading job boards
  • Post to your website, with the added ability for multi-lingual applications
  • Using Mindscope’s social media integrations, post to your social networks and enable candidates to apply via your company’s Facebook page

Feature Highlight

Innovative Outlook Plug-In

Mindscope’s industry leading Outlook Plug-In automatically syncs inbound and/or outbound emails with the appropriate record(s) in your database. Use it to parse attachments, such as resumes (CVs), into your ATS and CRM system without ever having to leave your Outlook account! This great feature also allows you to attach candidates to job orders and/or hot lists, and to schedule follow-up tasks independently or tied to specific job orders.

LET’S WORK TOGETHER

1. Request a Demo

Get your free demo today, and let us show you why thousands of recruiters have chosen Mindscope to improve their workflow efficiency!

2. Stress-Free Set-Up

At Mindscope, we ask the right questions to get to know your business inside and out! We then use that information to migrate your data and customize the platform to best suit your needs.

3. Interactive Training

We offer in-person and/or remote training in real-time with one of our friendly and knowledgeable account managers. We also provide continued support whenever you need it.

4. Better Recruiting

Enjoy the freedom that comes with an applicant tracking system that makes your life easier! We have tons of resources to help you use Mindscope to the fullest. Give us a call – we guarantee you’ll reach a real person on the other end!

Let’s Get Started

Find out why thousands of your peers are choosing Mindscope
to help them improve the effectiveness of their staffing and recruitment efforts!

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About Us

Mindscope is an intuitive, all-in-one applicant tracking system and industry-specific CRM. Thousands of recruiters from around the world rely on Mindscope’s innovative features and integrations to increase quality placements and outperform their competition every day.

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